Business Support, Administrative Assistant Jobs at JLL Nigeria

JLL Nigeria is looking for a Business Support, Administrative Assistant. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table.

We want the most ambitious clients to work with us, and the most ambitious people to work for us. Join us.

Job Overview

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Roles & Responsibilities

·        Ensure employee engagement (meet and greet) and provide to end user support based on their needs (human engagement).

·        Ensure regular inspections of the floors owned by the GRH, including the meeting rooms, focusing on cleanliness, tidiness is performed

·        Ensure any furniture, fixtures & equipment faults identified are reported to Facilities Helpdesk to ensure prompt resolution

·        Ensure locker allocation and agree with business on the ongoing management model

·        Assist to check if daily Security sweeps in a flexible working environment area has been performed as scheduled

·        Ensure centralized utility room supplies of stationery & printer toner are stocked with required items

·        Ensure shared office space, meeting room and collaboration areas are clean and tidy.

·        Ensure desk hygiene wipes are provided and replenished when needed.

·        Ensure vending areas and pantry areas are always appropriately stocked with required items.

·        Ensure the pantry areas are always kept clean and dry.

·        Ensure prompt clean-up of un-cleaned dirty cups and utensils that are stacked up at the sink and within pantry / breakout areas.

·        Ensure no outdated notices and posters within pantry or breakout area.

·        Ensure no unauthorized white goods and portable electronic appliances are used at the pantry or collaboration area to include desk/work areas.

·        Management, replenishment and maintenance of pantry provisions

·        Champions the end-user experience in any Flexible Working environment; supporting & owning its expected outcomes 

·        Protects the privacy and security of the clients, colleagues and the bank’s confidential information and assets by ensuring the bank’s security access control policies & procedures are adhered to 

·        Assists the Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc. Requests building and/or equipment services as needed.  

·        Manages accuracy, production, quality and retention of program materials; which may include administration of SharePoint sites or similar.

·        Ensures client and company materials comply with client and company brand guidelines. 

·        Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested.

·        Ensures safety standards are met by those delivering workplace experience services; whether company employees or thirdparty service providers

·        Performs other duties as assigned

Required skills and qualifications

  • High school diploma or equivalent
  • Proven administrative experience
  • Superb written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Aptitude for learning new software and systems

Preferred skills and qualifications

  • College degree or equivalent
  • Previous success in office management
  • Experience managing budgets and expenses
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information

About JLL Company
We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Method of Application

Interested and qualified applicants should follow the link below to submit CV and application letter. NB: Only shortlisted candidates would be contacted.

Location: Lagos, Nigeria

Work Type: Full-time · Mid-Senior level

Application Deadline: Not Specified


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