International
Organization for Migration (IOM) is a Related Organization of the United
Nations, and as the leading UN agency in the field of migration, works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
We
are recruiting to fill the position below
Job Position: Senior Finance Assistant
SVN
No.: SVN2023.74
Job Location: Lagos
IOM Classification: G6
Organizational Unit: Resource Management
Estimated Start Date: As soon as possible
Type of Appointment: Special Short-Term (SST) 6 months with possibility of
extension
Core
Functions / Responsibilities
Working under the overall supervision of the Resource Management Officer and
under the direct supervision of the Team Lead/Senior Finance Assistant, the
candidate will carry out the following responsibilities:
- Verifies the Payment Requests
with the supporting documents before submission to RMO/ SRMO for final
review /endorsement. Verifies invoices and ascertains that the equipment,
supplies or services they refer to were duly received before proceeding
with the Payment Request.
- Verify and enter Costumer
Invoice for sale of assets or other property and request for reimbursement
and ensure proper documentation is completed timely.
- Assist in the preparation of
financial monitoring reports for the assigned projects, analysing and
ensuring that the allocated funds are efficiently disbursed, and with
regards to the staff and office cost, ensure the only the eligible costs
have been charged.
- Assist the RMO and SRMO in
preparation of annual budget submission and revisions including estimating
the cost of staff as well as rental and utilities, office equipment and
supplies, printing, and other contracts, services or running expenses, to
Include in the budget.
- Assist in monthly Office Cost
Projectization analysis file at the beginning of each month. IOM is
committed to a diverse and inclusive work environment.
- Ensure vendor accounts are
monitored and cleared in a timely manner. Assist in clearing and
maintaining the control accounts in the SAP system periodically.
- Ensure the accurate performance
of bank reconciliation to the respective bank GL’s on a timely manner.
- Undertake quality control
checks on the monthly accounts, assist the month end accounts closure and
ensure the deadlines are adhered to rules and procedures.
- Assist Project Managers on any
arising issues concerning the financial monitoring reports and the RMO and
Project Managers to produce both interim and final financial reports for
the active projects and assist in carrying out financial analysis.
- Assist in liaison with the RMO,
project external auditors and IOM internal auditors in conducting such
audits and handle the audit queries raised by donors for the completed
projects.
- In consultation with RMO,
assist in preparation of response to the queries outside the mission (internal
and external) within reasonable timeframe.
- Clear Periodic checklist
queries/ project review queries forwarded by RAS in coordination with the
RMO/SRMO and respond to RAS, MRF, HQ and other missions.
- Analyze and report on
expenditure and variations within projects. Bring to the attention of the
RMO any relevant financial and budgetary issues on an ongoing basis.
- Assist in the preparation of
monthly, quarterly, or annual financial reports, including financial
reports for the Mission and donors, adhering to established reporting
deadlines set by project agreements.
- Assist in liaising with the IOM
bank in Nigeria as well as IOM treasury unit in Geneva to ensure there is
sufficient funds in the missions’ bank accounts to meet the mission’s
financial commitments.
- Maintain and ensure the
appropriate internal controls are observed to safeguard the Organizational
assets and prevent fraud and make suggestions for improvements.
- Assists in the preparation of
documentation for project outside PRIMA including preparation BNP.
- Performs any other duties as
may be assigned from time to time.
Educational Qualification and Experience
· Three
years of working experience with Bachelor's Degree in Finance, Accounting,
Business Administration, or any other related field.
· Professional
Certification such as ACA, CFA, ACCA will be an added advantage.
Experience:
· Knowledge
of accounting systems (SAP advantage), generally accepted accounting principles
and audit/review procedures.
· Ability
to analyse and interpret source information and data; capable of designing,
reviewing, and revising business processes to achieve efficiency.
· Personal
commitment, efficiency, flexibility, drive for results, creative thinking,
organized, accurate.
· Ability
to work effectively with different levels within and outside the organization
and with colleagues from varied cultural and professional backgrounds.
· Demonstrated
ability to maintain confidentiality is mandatory.
· Good
knowledge of information technology and proficiency in Microsoft Office
applications especially Excel, Word, Outlook,) is a distinct advantage.
· Previous
work experience in international organizations or UN Agency would be an
advantage.
Languages:
· Fluency
in English (oral and written) is required, working knowledge of the local
language.
Skills:
· Demonstrated
ability to maintain confidentiality; Proactive; Independent Worker; A great
team player; Fast Learner;
· IT
Literate; Interpersonal Skills; Administrative & Time Management Skills;
SAP knowledge is desirable.
· Ability
to present clear and concise information;
· Ability
to work effectively and harmoniously with colleagues from varied cultures and
professional backgrounds.
· Ability
to meet deadlines and work under pressure.
Required
Competencies:
Values:
· Inclusion
and respect for diversity respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
· Courage:
Demonstrates willingness to take a stand on issues of importance.
· Integrity
and transparency: maintain high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
· Professionalism:
demonstrates ability to work in a composed, competent, and committed manner and
exercises careful judgment in meeting day-to-day challenges.
· Empathy:
Shows compassion for others, makes people feel safe, respected, and fairly
treated.
Core
Competencies - Behavioural indicators level 2:
· Teamwork:
develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
· Delivering
results produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
· Managing
and sharing knowledge continuously seeks to learn, share knowledge, and
innovate.
· Accountability:
takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
· Communication:
encourages and contributes to clear and open communication; explains complex
matters in an informative, inspiring, and motivational way.
Managerial
Competencies - Behavioural indicators level 2:
· Leadership:
provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and
develop their potential.
· Empowering
others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
· Strategic
thinking and vision: works strategically to realize the Organization’s goals
and communicates a clear strategic direction.
Method
of Application
Interested and qualified candidates should send their Applications to: HRNIGERIA@iom.int using the Job Position
as the subject of the email.
Note
· In
order for the applications to be considered valid, IOM only accepts
applications with a Cover Letter not more than one page specifying the
motivation for application, addressed to "Human Resources, International
Organization for Migration (IOM)" and with a subject line "SVN2023.74
Senior Finance Assistant G6 Lagos".
· All
applications should include a functional email address, mobile numbers, and
detailed curriculum vitae (CV).
· Please
note that this position is open only to Nigerian National applicants and only
shortlisted candidates will be contacted.
· Only
candidates residing in the country of the duty station and within commuting
distance of the duty station will be considered.
· Appointment
will be subject to certification that the candidate is medically fit for
appointment, confirmation of all documents, and security clearances.
· Women
with the above qualifications are encouraged to apply.
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