Executive Assistant / Office Manager Job at Mikano International Limited

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Mikano International Limited is recognized as a distinguished solution provider with an extensive portfolio of five divisions with over 27 years of operation in Nigeria; Power Generation, Steel Fabrication, Electrical Products and Solutions, Heavy Construction Equipment and Forklifts and Mikano Motors. Alongside with its sister companies Mikano Construction Limited, Mikano Foods Limited and Mikano Medical Limited.

Mikano International Limited was established in 1993 with the objective of carrying out quality and dependable power generating products. Its business included sales, servicing, maintenance, overhauling and rentals of Diesel and gas power generating sets. Since its establishment, it has been contributing to the development of the power sector in the Nigerian economy, and became a nation leader in our market as a one-stop-shop for Power Solution.

We are recruiting to fill the position below:

Job Position: Executive Assistant / Office Manager

Job Location: Nigeria

Job Purpose

  • Provides full administrative and secretarial support to the CEO in order to ensure smooth management of the CEO’s day-to-day affairs.
  • Handles all enquiries from key stakeholders via emails/calls and disseminates same to the appropriate channel.
  • Handling confidential information and facilitating smooth communication between the CEO and various stakeholders.

Responsibilities

  • Manages the schedule of the CEO as required – maintains calendars including scheduling of appointments and meetings for or on behalf of the CEO.
  • Coordination of meetings including the preparation of agenda, minutes taking, preparation and circulation of minutes. Also, follow up on action points agreed at the meeting as assigned.
  • Take initiative as appropriate in the absence of the CEO.
  • Receives all incoming correspondents that’s addressed to the CEO and ensures timely presentation of same to the CEO.
  • Performs all administrative task i.e., filing, documentation, photocopy, and scanning.
  • Build and maintain positive relationships with key stakeholders, both internal and external to the organization. Represent the CEO in a professional manner, fostering goodwill and enhancing the CEO's reputation.
  • Sends out invites to clients and key stakeholders for special organized Mikano programmes and follow up to confirm attendance.
  • Assist the CEO in managing special projects by conducting research, collecting data, and preparing reports. Track project milestones, deadlines, and deliverables to ensure timely completion.
  • Maintain confidentiality and handle sensitive information with discretion. Organize and manage files, records, and documents to ensure easy retrieval and access for the CEO.
  • Successfully plan and execute travel arrangements, minimizing disruptions and ensuring the CEO's travel requirements are met efficiently.
  • Promptly disseminate all enquiries/complaints from key stakeholders either via emails/calls to the appropriate personnel for prompt response to their enquiries.
  • Liaise with the Branch Managers to get timely sales data report, which will be compiled and sent to the CEO.
  • Contribute to the successful execution of projects by providing timely research, reports, and coordination support, ensuring project milestones are met.
  • Any other job-related duties assigned by the CEO.

Job Requirements

  • Bachelor's Degree / HND in Economics, Secretarial Studies or any related discipline.
  • Minimum of 3 years in hands-on experience performing similar responsibilities
  • Minimum of 2+ years of experience as an Executive Assistant and Secretarial duties at a senior level.
  • Relevant postgraduate and or professional qualifications would be an added advantage.

Method of Application
Interested and qualified candidates should send their detailed CV, including their phone numbers to: [email protected] or [email protected] using the Job Position as the subject of the mail.

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