The role of the State Admin and Procurement Specialist is provide
Administrative support and to procure goods and services in compliance with
MSH/Donor procurements policies and procedures.
Successful candidate collects proforma invoices on approved purchase
requisitions, prepares offer analysis and makes recommendations.
Once the purchase order has been completed, the Procurement Specialist
will follow up to assure delivery, maintains procurement data including
supplier list and standards of goods and services, and ensures the
effectiveness of procurement in timely and cost effective manner.
Assists expatriate staff with resident visas, also assists project staff
with visa processing (where applicable). Position is responsible for
supervision of all drivers and provides transportation services to staff and
TDYers.
Programme Overview
PMI-S is a five-year PMI/USAID flagship malaria project implemented
through a consortium led by MSH. The project is supporting the Government of
Nigeria through its agencies at the federal, state, LGA and community levels to
reduce under-five and maternal mortality by delivering quality services for
management of malaria, its complications, and prevention.
PMI-S project focuses on strengthening the capacity of the National
Malaria Elimination Program (NMEP) and State Malaria Elimination Programs
(SMEPs) for the implementation of the National Malaria Strategic Plan
2014-2020.
General
Responsibilities
·
Arrange hotel
for Nigerian staff, participants, consultants who are coming to the state for
assignments.
·
Arrange hotel
for TDY staff coming to assist Nigeria teams.
·
Assist staff
in obtaining visas for international travel (Where Applicable).
·
Assist in making
international and local travel arrangements.
·
Arrange for
telephones and internet modems for TDY and new staff, as the case may be.
·
Provide
assistance and follow up to Expats and TCNs on obtaining Nigerian resident
VISAS (where applicable).
·
Calendar
management, ensuring conference rooms are booked and
Meeting/conference/activity logistics and making sure to update the records
regularly
·
Arrange spaces
for new employees making sure the availability of desks, chairs etc. are ready
for them to use on the start day
·
Coordinate the
approved Activity Profiles making sure that materials, equipment, etc required
for the activity are organized and ready for the activity
·
Coordinate
catering services for official functions within and outside the office location
·
All aspects of
fleet management (fueling, repair/maintenance, log books, reporting, )
·
Facilitate the
preparation of procurement plan
·
Receives
approved Purchase Requisitions (PR) for procurement of goods and services
·
Tracks all
PRs, for both local purchases and those requested through Cambridge
·
Determines
price reasonableness
·
Responsible
for collection and analysis of proforma invoices and presents to the supervisor
for further processing or approval;
·
Inquires
immediately for more specifications from requesting units if the purchase
request is not clearly specified and completed;
·
Handles field
office purchases when required;
·
Ensures that
purchases are made in the best interests of the donor and MSH;
·
Assures
delivery or pickup of PO for collection of goods;
·
Prepares
weekly procurement status report and submits to the supervisor;
·
Regularly
updates the supervisor of all partial collection of the procured goods;
·
Informs the
supervisor about prices and qualities of goods if purchases are not of routine
nature.
·
Does quarterly
or 6 month reviews of preapproved vendors for routine items such as office
supplies, cleaning products, etc.
·
Capacity
Building of Team.
·
Also performs
other duties as
requested by the
immediate supervisor.
·
Inform
supervisor immediately if asked to compromise integrity by any vendor or other.
·
Ensure that
systems are in
place in country
to ensure that operations are managed and staff act in
full compliance with local laws, adhere to contract/award and donor
requirements, and comply with MSH policies and standard operating procedures.
·
Systems are in
place to:
·
Ensure that
appropriate staff members
are aware of and
understand laws, contract/award and donor requirements, and MSH policies and
procedures
·
Monitor and
ensure compliance.
·
Other tasks as
assigned by the supervisor.
·
The responsibilities and
duties are indicative
only.
·
The
responsibilities and duties are subject to change to meet the needs of the
project, the organization and the donor
Qualification/Education
·
Master’s degree
in business administration/finance/accounts or related field. Alternatively, a University
Degree in logistics, supply chain management or business with 5years post
degree experience.
·
5years’
relevant and progressive experience in Procurement, logistics and
supply management.
·
Procurement,
logistics and supply management.
·
Experience in
a USG donor funded project or NGO preferred.
·
Strong numeric
skills and attention to detail and quality.
·
Ability to
work in a team-oriented environment while maintaining an individual workload.
·
Logical and
flexible approach to solving problems, especially when working under pressure.
·
Monitoring/assessing
performance to make improvements or take
corrective action.
Knowledge, Skills And
Competence
·
Ability to
work under pressure
·
Planning and
scheduling skills
·
Good
organizational skills
·
Good
communication and interpersonal skillS
·
Demonstrated ability
to interact professionally with
a culturally diverse staff,
clients and consultants.
·
Ability to
work independently, take initiative and ability to meet deadlines with
attention to detail and quality
·
Demonstrated
intermediate computer skills in Microsoft Office Suite applications
·
Functional
expert – has knowledge of processes and products
·
Influencer –
relates to people, builds relationships, and effectively presents arguments
·
Results seeker
– meets deadlines, identifies actions, and achieves goals
·
Innovator –
thinks creatively, and Anticipates changes, and produces solution
·
Adaptor –
stays calm under pressure and handles criticism well
·
Complier –
follows procedures and encourages others to as well
About
Management Sciences for Health (MSH)
Management Sciences for Health (MSH) is an international non-governmental
organization working with countries and communities to save lives and improve
the health of the world’s poorest and most vulnerable people by building
strong, resilient, and sustainable health systems in 150 countries around the
world.
MSH is currently a sub recipient to Catholic Relief Services for the implementation
of the Global Fund Malaria Grant (2021 to 2023) in Nigeria, which aims to
implement and support malaria control activities in 11 states, including the
implementation of Seasonal Malaria Chemoprevention (SMC) campaign activities in
2 States (Katsina and Taraba).
Method
of Application
Interested and
qualified applicants should follow the link below to submit CV and application
letter:
Please submit your CV
and brief cover letter (no more than one page) outlining your suitability in
line with the requirements of the position.
Location:
Nasarawa, Nigeria
Job
Type:
Full Time
Application
Deadline: Not Specified
>> CLICK HERE TO
APPLY ONLINE
